deliver / applied project delivery
TLDR
For public sector teams who seek to improve alignment in delivery, settle on a common way of working and improve communication within the team around delivery. Uses live projects to establish simple shared standards and working habits that improve delivery outcomes.
Why Teamshaper?
Teamshaper is a team of highly experienced trainers and coaches who have been supporting public sector teams for decades. Our CPD-accredited modules are tried and tested, and our methods continue to evolve through our ongoing work with public sector teams navigating change.
We come into every workshop prepared, having consulted with key stakeholders and used diagnostic tools where appropriate. This means the session itself is highly relevant to your team’s specific objectives and context - there’s nothing generic about it!
Through high-energy, practical sessions, we focus on building habits that last.
Project delivery in public sector organisations involves parallel workstreams, shifting timelines and ongoing coordination decisions. The June 2025 refresh of the Project Delivery Capability Framework helps create a common delivery language across government, but ultimately each team operates within its own context, constraints and learned ways of working.
This programme helps teams identify and strengthen the ways of working that fit them best by aligning planning methods, sequencing and expectations across the project. This is not a project management theory course: the work is fully applied, using the team’s live projects and materials so any refinements in approach integrate directly into current delivery, creating habits and agreeing standards that make an immediate impact on how the team operates.
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Apply practical planning and sequencing methods that help the team organise and progress delivery work together
Use shared tools that support communication about timeframes, priorities and handovers during delivery
Establish working habits that maintain momentum when circumstances change or competing demands arise
Align delivery language and expectations with relevant elements of the updated Project Delivery Capability Framework
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A clearer shared approach to planning and coordinating delivery work
Better communication around timeframes, priorities and handovers
Practical tools and habits that fit naturally within existing team rhythms
Improvements that feed directly into live projects
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09:30 – Welcome and introductions
Setting the scene: why delivery matters and what’s changing with the updated PDCF.
Sharing individual expectations for the day.
09:45 – Expectations
Exploring what good delivery looks like for your team.
Mapping current delivery challenges and successes.
10:00 – How we work now
Reflecting on current workflows and approaches.
Identifying pain points and opportunities for improvement.
10:30 – Planning and prioritising work
Introducing simple planning tools: the 5-line plan, visual Kanban boards and basic timelines.
Practising how to break down work, set priorities and agree realistic timeframes.
Reducing duplication and drift through shared, visible planning.
11:15 – Break
11:30 – Roles, responsibilities and accountability
Clarifying who does what using a simplified RACI approach.
Aligning team roles with PDCF capability expectations.
Agreeing team norms for accountability and follow-through.
12:15 – Managing time and staying on track
Exploring time management techniques that keep delivery focused and consistent.
Identifying common time drains and designing strategies to avoid them.
Building team rhythms: daily check-ins, weekly reviews, and project close-outs.
13:00 – Lunch
13:45 – Managing risks, issues and performance
Identifying common risks and blockers.
Using practical, lightweight tools to manage risks early and effectively.
Discussing how to maintain momentum during challenging phases of delivery.
14:30 – Working through change
Understanding how to adapt plans and priorities when circumstances shift.
Building resilience and responsiveness as a team.
Supporting each other to stay connected and productive during change.
15:15 – Break
15:30 – Building better habits
Identifying the habits that support or undermine consistent delivery.
Agreeing small, specific changes that will make a big difference.
Embedding these habits into everyday work, aligned with the PDCF.
16:15 – Commitments and next steps
Reflecting on key takeaways.
Agreeing personal and team commitments to take forward.
Setting up follow-up steps and review points.
16:30 – Close
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Discovery
Before the workshop, we gather insight into your team’s goals, challenges and ways of working. This may include short conversations with key stakeholders, a questionnaire, or if useful a GC Index team profile which is a data-led tool that helps us understand how your team creates impact. (The GC Index is OPTIONAL and can be added if you’d like a deeper diagnostic.)
Workshop
A full-day session, delivered face to face or virtually, focused on your team’s live challenges and objectives. For smaller teams or focused topics, the workshop can sometimes be run as a half-day.
One-to-one coaching (OPTIONAL)
Following the workshop, individual coaching can be offered to selected team members to reflect on their role, strengthen their influence and practice applying the learning in practice on a one-to-one basis.
Follow-up session (OPTIONAL)
Around a month later, we can run a short virtual follow-up session to review progress, share learning and refresh commitments.
This modular approach keeps costs transparent and flexible - you can include all elements for a complete development journey or select just the parts that best fit your team’s needs and budget.
